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Article VI - Meetings
| 1. |
Place of Meeting
| Any and all meetings of GYF requiring a vote of the membership shall be held within the town of Guilford, Connecticut. |
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| 2. |
Annual Meeting
| a. |
The annual meeting of GYF will be held the 2nd Thursday of January at 7:00 p.m. or on a date approved by the board, unless such date shall conflict with some national obligation or national holiday. |
| b. |
Notice of annual meeting will be made at least 5 days prior to the date of annual meeting, written notice of the date, time, place and purposes of such meeting shall be posted on the web site and/or mailed/e-mailed to each member of the League |
| c. |
The order of business at the annual meeting shall be as follows:
1. Readings of the notice of the meeting.
2. Reading of the minutes of the preceding meeting.
3. Report of the Treasurer.
4. Report of any committee.
5. Transaction of such other business as may have been mentioned in the notice of the meeting, or as may properly come before the meeting.
6. Election of Executive Board.
7. Adjournment. |
| d. |
Seating of officers will take place at the next meeting of the League. |
| e. |
The Executive Board Officers must be members in good standing in the League. |
| r. |
Relatives (spouses, siblings, etc) shall not be allowed to hold multiple positions on the executive board. |
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| 3. |
Regular Meetings
| a. |
Regular meetings of the League shall be held on the 2nd Thursday of each month at 7:00 p.m. unless such date shall conflict with some national obligation or national holiday or agreed upon by the Executive Board Officers by majority vote. |
| b. |
The order of business at the regular meetings shall be the same as the order of business for the annual meeting except for section F, which are elections. |
| c. |
Children and players shall not be allowed to attend Guilford Youth Football monthly meetings unless called upon by the board or having been added to the meeting agenda. |
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| 4. |
Special Meetings
| These meetings may be called by the President or by a majority of the officers at any time. Provided written notice of the date, time, place and purpose of such meeting is given to each member in good standing at least 3 days prior to the date of the meeting. |
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| 4. |
Executive Board Meetings
| These meetings may be called by the President or by a majority of the officers at any time, provided that Executive Board members are given 3 days notice via phone or e-mail or that such notice is waived by unanimous consent. |
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| 5. |
All Subcommittee Meetings
| These meetings shall be opened to all board members. Any board member wishing to attend a subcommittee meeting of which they are not a member must request notification pertaining to the time and date of the meeting. The request must be made to the chairperson of the subcommittee. |
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Article VII - Quorum
| 1. |
Presence of not less than 3 Executive Board Officers and a total of 5 Board members in good standing of this League shall constitute a quorum for the transaction of League business at any regularly scheduled meeting. |
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Article VIII - Voting
| 1. |
GYF Members must have attended at least 6 of the last 12 last meetings.
| a. |
Members vote on Executive Board positions with a simple majority vote. |
| b. |
Members vote on amendments to the Bylaws per Article XI – Amendments below. |
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| 2. |
Only Board members can vote on league business including but not limited to all Shoreline Youth Football matters and election of coaches. |
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